Phone:(703) 503-3384
 

Special Event Information

  • Thank you for coordinating a special event. In order for the staff to plan and prepare for the event, please fill out the information below. Any contracts should be forwarded to the Finance Associate for signature and submission.
  • Date Format: MM slash DD slash YYYY
  • Please enter a number from 1 to 200.
  • *The coordinator’s cell phone will be provided to the members and bus company (if bus is needed) for use on the day of the trip.

    Please check the appropriate boxes and fill out the information that applies. If the line does not apply, please leave it blank. As you type in the box, more lines will appear if you need them.


    Special classroom arrangements

    If the event requires a special location or special classroom setup, please detail it below. Include the number of seats if it is limited, the arrangement of seats, and number of tables required. If this is for an offsite location, please include contact information and any deadlines. If there are any special A/V needs, please list that also.

  • Bus Needed

    If a bus is needed for this event, please fill in the information below. If the pickup/drop off location is Fair Oaks Mall, Lot 57, just type in Fair Oaks Mall.
  • :
  • :

  • Car Pool

    If this event involves a carpool, please fill in the information below.
  • :

  • Admission

  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY

  • Meal

  • Please enter a number from 1 to 200.
  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY

  • Hotel

  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • Other

  • Responsibilities for Development of OLLI Courses, Special Events, and Activities Courses, special events, trips and ongoing activities are developed by OLLI members. Generally, ideas are shared at meetings of the respective resource groups or program committees. Subsequently, one or more members follow up with planning and logistical preparations. OLLI members make the contacts for speakers, instructors, and individuals providing services related to a special event performance, tour, or trip.
     
    OLLI staff members play a supportive role for the work of the members:
    • The Program Associate works closely with members to schedule the courses, special events, and activities in an efficient manner and to provide accurate information in the catalog and other OLLI publications.
    • The Finance Associate responds to requests on any matter which requires payment or contractual arrangements.
    • The Executive Director approves contracts that have been requested by the OLLI member(s) who are coordinating the course or event and authorizes any payments via check or credit (debit) card.
    • The Administrator/Registrar adds meetings and events to the official OLLI calendar and assists in matters which need the services of George Mason support personnel.
    • The Site Assistants provide for refreshments, materials and audio-visual equipment for members, instructors, and speakers at the three OLLI sites and some off-site locations. They are generally not involved with special event activities such as performances and trips that are not at an OLLI facility.